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Fiduciary & Escrow

Trust needs
clarity.And someone who takes responsibility.

Valoris takes on clearly defined fiduciary tasks – structured, documented and personally accountable.

Structured. Transparent. Personal.

Our services at a glance

We take on fiduciary tasks and escrow mandates in a wide range of situations – clearly defined, responsibly handled and held to the highest standards of care and transparency.

01Fiduciary Mandates

A clear mandate.Personally accountable.

Every engagement starts with a clear mandate. Together we record which tasks Valoris takes on, which decisions remain with you and how execution is documented.

  • Purpose and scope

    We record what should be achieved and what we take on.

  • Authority and responsibilities

    Clearly defined: who decides and which approvals are needed.

  • Term and reporting lines

    Agreed in advance: when we report and which steps come next.

More on Fiduciary Mandates

  1. Mandate & purpose

    What should be achieved – and what do we take on?

  2. Authority

    Who may decide and which approvals are needed?

  3. Information & dates

    When do we report and which steps are due?

  4. Execution

    Implementation within the agreed framework.

  5. Completion & handover

    When is the mandate fulfilled and what do you receive?

Your benefit

A shared foundation.

A mandate framework all parties can refer to – from the first conversation to an orderly handover.

02Fiduciary Administration

Entrusted assets.Clear responsibility.

We manage entrusted assets and rights on a fiduciary basis, in line with agreed instructions and with the utmost care. Every step is fully documented and traceable at any time.

  • Secure safekeeping

    Rights and assets are managed in a structured, protected way.

  • Clear instructions

    We act exclusively within the agreed parameters.

  • Full transparency

    Every step is documented and available for review at any time.

More on Fiduciary Administration

  1. Takeover

    Review and structured recording of the entrusted assets.

  2. Recording

    Complete inventory and classification.

  3. Instruction / approval

    Implementation according to your instructions.

  4. Documentation

    Complete evidence of every step.

  5. Reporting

    Current status available at any time.

Your benefit

Traceable at all times.

You get a clear overview of entrusted assets, instructions carried out and the current status of the mandate.

03Settlement

Orderly steps.A clear conclusion.

A settlement requires unambiguous conditions and an agreed sequence. We coordinate the steps defined in the mandate and record when the required documents and approvals are in place.

  • Process and conditions

    For every step it is defined what must be in place.

  • Coordination with parties

    We coordinate with the parties named in the mandate.

  • Documented execution

    Documents and approvals are recorded traceably.

More on Settlement

  1. Conditions

    Review of the agreed conditions for each step.

  2. Coordination

    Alignment with the named parties.

  3. Approvals

    Recording of required documents and approvals.

  4. Execution

    Implementation in the agreed order.

  5. Completion

    Summary and orderly handover.

Your benefit

An orderly process.

Each step follows an agreed sequence – with traceable decisions through to completion.

04Document Management

Organised records.Clear connections.

Contracts, instructions and evidence form the basis of the mandate. We organise mandate-related documents and agree who may receive information and how changes are recorded.

  • Structured records

    Mandate documents are clearly organised and easy to find.

  • Versions and approvals

    Changes are recorded traceably.

  • Agreed access

    We agree who may receive which information.

More on Document Management

  1. Takeover

    Orderly intake of mandate-related documents.

  2. Organisation

    Structuring of contracts, instructions and evidence.

  3. Access rights

    Agreement on who may receive information.

  4. Versioning

    Changes are recorded traceably.

  5. Handover

    Coordinated provision of documents.

Your benefit

Clearly documented.

Documentation that makes the course of the mandate understandable for everyone authorised.

05Control & Reporting

A clear overview.At the right time.

We agree with you which information you need and how often. Reports summarise completed tasks, pending decisions and the next steps.

  • Status reports as agreed

    Frequency and scope follow your mandate.

  • Open items and deadlines

    You see what is due and when your decision is needed.

  • Evidence of mandate steps

    Key steps are documented and traceable.

More on Control & Reporting

  1. Set the rhythm

    Which information do you need – and when?

  2. Record status

    Completed tasks are recorded continuously.

  3. Open items

    Overview of deadlines and next steps.

  4. Decisions

    Pending approvals are presented in good time.

  5. Report

    A clear summary of the mandate.

Your benefit

Always informed.

You know where the mandate stands and when your decision is needed.

06Special Mandates

Particular tasks.A clear framework.

Some tasks do not fit a standard process. We assess the specific situation and agree the purpose, parties, duration and completion of an individually defined fiduciary mandate.

  • Assessment of the task

    We clarify the starting point and the requirements.

  • Individual mandate framework

    Purpose, parties and duration are agreed specifically.

  • Defined completion

    Completion and handover steps are fixed from the outset.

More on Special Mandates

  1. Assess the task

    Classification of the specific situation.

  2. Clarify parties

    Who is involved and who decides?

  3. Agree the framework

    Record purpose, duration and authority.

  4. Execution

    Implementation within the defined scope.

  5. Completion & handover

    Orderly conclusion of the mandate.

Your benefit

Tailored precisely.

Collaboration tailored to the task, with clearly defined responsibility.

01B2B Escrow

Business-to-business deals.With secured release.

In transactions between companies, the buyer deposits the agreed amount with Valoris. It is released to the seller only once the contractually defined conditions – such as delivery or acceptance – have been verifiably met.

  • Agreed release conditions

    Delivery, acceptance or milestones are defined in advance.

  • Neutral position

    We act independently of both parties – strictly according to the agreement.

  • Documented payout

    Every release is recorded together with the underlying evidence.

More on B2B Escrow

  1. Agreement

    Definition of parties, amount and release conditions.

  2. Deposit

    The buyer deposits the agreed amount.

  3. Performance

    The seller delivers or performs the service.

  4. Review

    Evidence is checked against the conditions.

  5. Release

    Payout to the seller and closing documentation.

Your benefit

Security for both sides.

The buyer does not pay into the void, and the seller does not deliver without secured payment.

02B2C Escrow

Trust when buying.For providers and customers.

For higher-value purchases between businesses and private customers, a neutral fiduciary creates trust. The purchase price is deposited and paid out only once the customer has received the goods or service as agreed.

  • A clear process

    Simple steps that are easy to follow without legal expertise.

  • Protected payment

    The purchase price remains deposited until the agreed confirmation.

  • Defined complaint handling

    It is agreed in advance how objections are handled.

More on B2C Escrow

  1. Purchase

    Provider and customer agree on escrow as the payment method.

  2. Deposit

    The customer deposits the purchase price with Valoris.

  3. Delivery

    The provider hands over the goods or service.

  4. Confirmation

    The customer confirms receipt or reports issues.

  5. Payout

    Release to the provider as agreed.

Your benefit

Buying with confidence.

Customers avoid prepayment risk; providers receive a reliable payment commitment.

03M&A Escrow

Corporate transactions.Orderly through to closing.

In company acquisitions and investments, Valoris holds purchase prices or retentions until closing or until agreed warranty periods expire. Releases are made strictly according to the conditions set out in the purchase agreement.

  • Closing settlement

    Release is coordinated with completion of the transaction.

  • Retentions and warranties

    Holding partial amounts for warranty and guarantee periods.

  • Coordination with advisers

    Alignment with the legal advisers of both parties.

More on M&A Escrow

  1. Contract review

    Check of the escrow provisions in the purchase agreement.

  2. Deposit

    Payment of the purchase price or retention.

  3. Closing conditions

    Evidence of the agreed completion conditions.

  4. Release

    Payout under the contract, including in tranches.

  5. Final settlement

    Release of remaining amounts once periods expire.

Your benefit

Predictable completion.

Buyer and seller gain a neutral party that settles the closing in accordance with the contract.

04Investment Escrow

Securing investments.Until every condition is met.

For equity stakes and other investments, funds are deposited until agreed conditions are fulfilled – such as signatures, register entries or milestones. Only then are they released to the recipient.

  • Conditional release

    Payout only once fulfilment of the conditions is evidenced.

  • Milestone tranches

    Funds can be released in agreed stages.

  • Defined return

    Repayment is agreed in advance should conditions not be met.

More on Investment Escrow

  1. Structuring

    Definition of parties, amounts and conditions.

  2. Deposit

    Receipt of the investment funds.

  3. Evidence

    Review of signatures, registrations and milestones.

  4. Release

    Payout – in full or in tranches.

  5. Reporting

    Documentation for investor and recipient.

Your benefit

Capital within a clear framework.

Investors always know under which conditions their funds will be released.

05Fundraising Escrow

Raising capital.With a clear threshold.

In funding rounds, the investors’ subscription amounts are deposited. If the agreed minimum volume is reached, the funds are released to the company – otherwise they are returned to the investors.

  • Overview of all subscriptions

    Each receipt is allocated to the respective investor and documented.

  • Agreed minimum volume

    Release only once the defined threshold is reached.

  • Transparency for investors

    A traceable status of the round for all parties.

More on Fundraising Escrow

  1. Round framework

    Definition of volume, deadline and conditions.

  2. Subscriptions

    Receipt and allocation of investor amounts.

  3. Status

    Ongoing reports on the state of the round.

  4. Threshold

    Review of minimum volume and documents.

  5. Release

    Payout to the company or return to investors.

Your benefit

Confidence in the round.

Investors subscribe knowing that funds only flow if the round succeeds.

06Currency Escrow

Across borders.With clear payment routes.

For international transactions in different currencies, Valoris coordinates the deposit and the conditional payout. Currency, payment routes and release conditions are agreed bindingly in advance.

  • International parties

    One neutral point of contact for parties in different countries.

  • Defined currencies

    Deposit and payout currencies are agreed in advance.

  • Traceable payment routes

    Every movement is documented and reported.

More on Currency Escrow

  1. Agreement

    Define parties, currencies and conditions.

  2. Deposit

    Receipt of the amount in the agreed currency.

  3. Evidence

    Review of the agreed conditions.

  4. Payout

    Release via the defined payment route.

  5. Completion

    Documentation for all parties.

Your benefit

Clarity across borders.

Both sides know in which currency and under which conditions payment is made.

07Crypto Escrow

Digital assets.Transferred on clear terms.

In transactions involving digital assets, a neutral fiduciary creates security. Transfer routes, addresses and release conditions are defined in advance and every step is documented traceably.

  • Defined transfer routes

    Addresses and transaction steps are agreed before starting.

  • Conditional release

    Transfer only once the agreed consideration is evidenced.

  • Complete documentation

    Transaction records are kept for all parties.

More on Crypto Escrow

  1. Review

    Identification of the parties and assessment of the transaction.

  2. Agreement

    Define assets, addresses and conditions.

  3. Deposit

    Receipt of the digital assets or consideration.

  4. Evidence

    Confirmation of the agreed conditions.

  5. Transfer

    Release to the recipient and documentation.

Your benefit

No unsecured advance performance.

Neither side has to perform without the consideration being secured.

08Software Escrow

Deposit the source code.Secure your operations.

Software vendors deposit source code and documentation with Valoris. If an agreed release event occurs – such as insolvency or discontinued maintenance – the licensee gains access to the deposited materials.

  • Structured deposit

    Source code, documentation and updates on an agreed schedule.

  • Defined release events

    Clear criteria for when the licensee receives access.

  • Up-to-date deposit

    New versions are recorded and documented.

More on Software Escrow

  1. Escrow agreement

    Define scope, parties and release events.

  2. Deposit

    Handover of source code and documentation.

  3. Updates

    Recording of new versions as agreed.

  4. Release event

    Review of whether the conditions have occurred.

  5. Release

    Handover to the licensee.

Your benefit

Investment security.

Licensees safeguard the continued operation of business-critical software.

09IP Escrow

Intellectual property.Securely deposited.

Documents relating to patents, trademarks, designs or technical know-how can be deposited with Valoris – for example as part of licence, cooperation or purchase agreements. Transfer or release takes place only under the agreed conditions.

  • Orderly deposit

    Rights, documentation and evidence are held in a structured way.

  • Agreed transfer

    Transfer only once the contractual conditions occur.

  • Confidential handling

    Access exclusively for authorised parties.

More on IP Escrow

  1. Agreement

    Define rights, parties and conditions.

  2. Deposit

    Handover of the relevant documents.

  3. Safekeeping

    Confidential, documented storage.

  4. Condition met

    Review of the agreed requirements.

  5. Transfer

    Release to the entitled party.

Your benefit

Protection for innovation.

Rights holders and partners gain a neutral, documented foundation.

What sets us apart

More than administration.Personally accountable.

We combine fiduciary expertise with personal responsibility, clear processes and a high standard of trust and discretion.

  • Fiduciary & escrow from one source
  • Personal points of contact
  • Strict confidentiality
  • Clear processes
  • Transparent reporting
Our approach

Trust showsin everyday work.

Our principles become concrete in every mandate: in coordination, in execution and in how we handle your information.

01

Committed to the mandate

Tasks, responsibilities and dates are recorded together, creating a reliable foundation for our collaboration.

02

Clear in communication

You receive understandable information about your mandate. We raise open questions before they turn into uncertainty.

03

Careful in execution

We work along the agreed steps and record key decisions and approvals in a traceable way.

04

Discreet in handling

For sensitive documents and information, we agree access rights, recipients and communication channels with you.

Getting started

Your path to aclearly defined mandate.

From the first conversation to implementation: you know from the outset what comes next.

  1. 01

    Understand your matter

    You describe the task. We clarify the situation and assess whether we can take it on.

  2. 02

    Agree the framework

    Together with you, we define tasks, authority, dates, release conditions and reporting lines.

  3. 03

    Deliver reliably

    Valoris carries out the agreed steps and keeps you informed about the status of the mandate.

See the full process
Good to know

Your questions.Clear answers.

The essentials before our first conversation.

Discuss your matter
Which tasks does Valoris take on?

Valoris takes on fiduciary and escrow mandates. These include agreed administration, settlement, documentation and reporting as well as the conditional deposit and release of assets, rights and documents. Whether a specific task can be taken on is clarified in the initial meeting.

What is an escrow mandate?

In an escrow mandate, one party deposits money, rights or documents with Valoris as a neutral party. They are released to the other party only once the conditions agreed in advance have been verifiably met.

How is the scope of a mandate defined?

Before we start, we jointly record the purpose, tasks, authority and responsibilities. The term, reporting lines and conditions for completion are also part of the agreement.

Does Valoris also offer tax advice or accounting?

No. Valoris provides fiduciary and escrow services exclusively. Tax advice, legal advice, accounting, payroll and general management consulting are not part of our offering.

How do I know where my mandate stands?

We agree a suitable frequency and scope for status reports. They summarise completed steps, open items and upcoming decisions.

What do I need for the first conversation?

A short description of the task, the parties involved and the desired timeframe is enough to start. We then discuss together which further documents are useful.

The next step

Your matter deserves a personal conversation.

Tell us about your project. Together we will define the right mandate framework – by phone at +49 30 921 06 105 or by email.

Discuss your mandate No-obligation introduction