Trust needsclear rules.
Fiduciary and escrow mandates require everyone involved to know who they are dealing with. That is why we review every mandate carefully before accepting it.
Diligence beginsbefore a mandate is accepted.
As a fiduciary service provider, Valoris is subject to special due diligence obligations under the German Anti-Money Laundering Act (Geldwäschegesetz, GwG). We identify our contractual partners, establish the beneficial owners and document the purpose and nature of the business relationship.
We only accept mandates that we can carry out in accordance with applicable legal and regulatory requirements. We check whether a project meets these requirements before accepting the mandate – together with your advisers where needed.
Four steps.Before every mandate.
This review is a prerequisite for any collaboration – for fiduciary and escrow mandates alike, and for all parties involved.
- 01
Identification
We identify all contractual parties using valid identity or registry documents.
- 02
Beneficial owners
For companies, we establish the ownership and control structure and the individuals behind it.
- 03
Purpose & source
We document the purpose and nature of the business relationship and – where required – the source of funds.
- 04
Ongoing monitoring
During the mandate, we watch for changes and screen parties against sanctions lists.
What weneed from you.
We agree with you which documents are required in each case. Please send confidential documents only after consultation.
Individuals
- Valid ID card or passport
- Current residential address
- Information on the purpose of the mandate
- Information on the source of funds, where required
Companies
- Current commercial register extract
- Information on the beneficial owners
- Identity documents of authorised representatives
- Information on the purpose of the mandate and the source of funds
What youcan rely on.
These principles apply to every mandate – regardless of type and scope.
Confidentiality
Information and documents are made available exclusively to the agreed recipients.
Neutrality
In escrow mandates, we act independently of the interests of individual parties – strictly according to the agreement.
Documentation
Identification, instructions and releases are documented traceably and retained in line with statutory periods.
Data protection
We process personal data in accordance with the GDPR and only as required for the mandate or legal obligations.
When we do notaccept a mandate.
Trust also means saying no. We decline a mandate if any of the following applies.
- The identity of the parties or beneficial owners cannot be established.
- The source of funds cannot be traced.
- Parties are subject to sanctions or embargoes.
- The project serves to circumvent legal or regulatory requirements.
- The cooperation required for the review is refused.
Transparent.In compliance, too.
Do you have further questions about our review? Get in touch.
Contact usWhy do you need identity documents?
The German Anti-Money Laundering Act requires us to identify our contractual partners before the business relationship begins. Without this review, we cannot accept a mandate.
How long are my documents retained?
We retain identification documents in line with statutory periods – under the Anti-Money Laundering Act, generally five years after the end of the business relationship.
Who has access to my information?
Only the people at Valoris working on your mandate. Information is passed on to third parties only with your consent or where we are legally required to do so.
Your matter deserves a personal conversation.
Tell us about your project. Together we will define the right mandate framework – by phone at +49 30 921 06 105 or by email.
Discuss your mandate No-obligation introduction